Terms and Cancellation Policy for PILGRIMAGES FROM USA

Pilgrimage to the holy land 

Your Pilgrimage/Study Program Includes:
•  Round-trip economy class airfare USA (Declared Airport) - Declared Destination  R/T
•  Assistance, upon arrival.
•  Accommodations in first class Hotel in twin-bedded rooms, with private facilities, throughout the pilgrimage:
•  Buffet breakfast and dinner daily
•  All sightseeing including overseas arrival and departure transfers, in a  private, deluxe motor coach.
• Services of a professional, government-licensed, Catholic tour manager guide as per attached program.
•  Entrance fees to all sites including as per program.
•  Coordination of daily LiturgiesItems not included:
•Passport and visa costs, if any.
•U.S. Passport must be valid at least six (6) months subsequent to return date.
•Items of a personal nature (hotel extras, laundry, phone calls. etc.)
•Meals not specified in the program.
•Items not specifically mentioned above.  
•Travel Protection is not included but is recommended.
•Tips forLunches

Deposit: A deposit is required at the time of booking; this deposit will be defined on the Pilgrimage brochure. Please see our cancellation policy. Full Payment All reservations 90 days prior to the date of departure
Late Payment: If there is any outstanding balance by the Final Payment Due date listed on your invoice, all travel services will be subject to automatic cancellation.
Form of Payment: US Dollar check, wire transfer, major credit cards. Final payment will be processed upon Submission of a completed Latin Patriarchate Pilgrimages USA Reservation Form. All payments made within 30 days of departure must be in the form of a credit card. There is a $50 fee for returned checks.
Cancellation: Once a partial or full payment has been made, cancellations will only be accepted in writing. Email your cancellation to LeAnn@lpjp.orgincluding your invoice number, full name and date of travel. If you do not receiveanacknowledgmentwithin48hours,call410-897-2538toensureyourinformation was received. Cancellation terms will be applied based on the date that the written cancellation is received. Refunds made to credit card purchases are subject to a 3.5% fee imposed by credit card companies. Once the flight has been ticketed; anyone canceling after this date will lose the cost of the flight. Usually 8-12 weeks before departure. If the flight has not been ticketed, the cancellation policy is as stated below
There is a $50.00 administrative fee when you cancel.  150 days or more prior to departure $300
75 –149 days prior to departure 25% of total tripcost
46 –74 days prior to departure 50% of total trip cost 
0 – 45 days prior to departure  NO REFUND
AIR TRANSPORTATION: Round trip from USA (Declared Airport) to Declared Destination, Flight itinerary and carrier may be subject to change. Airfare is subject to increases prior to date of travel. By sending your deposit together with your completed reservation form before the deposit deadline. Airfare will be guaranteed against future fare increases excluding tax increases or fuel surcharges. Tax and fuel surcharge estimation is based on increases imposed by airlines is subject to increase prior to ticketing (approximately 30 days prior to departure). Airlines will provide a block of seats for the group. Individual requests for seating preferences can be made at time of check-in only. If you are a member of the frequent flyer or affiliate ‘program, please bring your account card to the airport on the day of departure to receive proper mileage credit. L.P. Pilgrimages cannot submit seating preferences or frequent flyer information as we cannot guarantee that any or all requests will be honored.
BAGGAGE ALLOWANCE: Due to bus space. One checked bag and one carry
-on bag per person are permitted. Standard airline baggage policies usually allow checked baggage up to 62 total inches and 50 pounds and carry-on baggage up to 45 total inches and 40 pounds. However, Policies may vary from the time of printing of this brochure. Contact your airline directly before departure for current baggage dimension allowances. For luggage exceeding the allowed limits, excess baggage fees will apply at check-in. Our final documents will contain current information applicable to your designated airline. 
SIGHTSEEING AND ENTRANCE FEES: All sightseeing as per itinerary aboard a private motor/coach with the services of a professional, licensed, Catholic English-speaking guide. Entrance fees to all sights are included.
TRANSFER AND PORTERAGE: Round trip private transfers from/to hotel.
Porterage of one piece of luggage at hotels throughout your tour. Westrongly suggest that you travel with one suitcase and one carry-on.
MEALS: Buffet breakfast and dinner daily. Beverages (coffee, tea, mineral water) are not included at set menu dinners.
TRAVEL DOCUMENTS: All participants must have a valid passport.
U.S. Passports must be valid for at least six (6) months, subsequent to the group’s return date. Special entry requirements for non-U.S. citizens may apply. Please consult the appropriate Consulate for current requirements. It is solely the passenger’s responsibility to ensure that all documents needed are completed and current. L.P. Pilgrimages will not be held responsible for lack of current and valid entry documents.
TRAVELER HEALTH ADVISORY: All passengers must ensure that they are medically and physically fit for travel and that such traveling will not endanger themselves or others as pilgrimages entail a lot of walking, Climbing up/down Stairs, etc. Any passenger, who is physically challenged, must submit a certificate from his medical doctor stating that he is capable of taking part in this pilgrimage without assistance. If special assistance is required, the passenger must travel with a companion willing and capable of providing any necessary assistance.
TRAVEL PROTECTION: We recommend that you purchase a travel protection plan to help protect you and your travel investment against the unexpected. Travel protection plans can include coverage for Trip Cancellation, Trip Interruption, Emergency Medical and Emergency Evacuation/Repatriation, Trip Delay, Baggage Delay and more. For more information on the available plans or to enroll, go to travelexinsurance.comor contact Travelex Insurance Services at 800-228-9792 and reference location number 10-0293 agent code LPP. The product descriptions provided here are only brief summaries. The full coverage terms and details, including limitations and exclusions, are contained in the insurance policy. Travelex CA Agency License #0D10209. All products listed are underwritten by, Berkshire Hathaway Specialty Insurance Company, NAIC #22276. 11.17 E7N (U.S. RESIDENTS ONLY)
DISCLAIMER OF RESPONSIBILITY: L.P. Pilgrimages Ltd is only acting as intermediary and agent for the suppliers identified on this, or any accompanying documents, in selling services, or in accepting reservations or bookings for services that are not directly supplied by L.P. Pilgrimages Ltd (such as air carriage, hotel accommodations, ground transportation, meals. tours. cruises. etc.). L.P. Pilgrimages Ltd  shall not be responsible for breach of contract. Bank ruptcy or any intentional or careless actions or omissions on the part of such suppliers, which result in any loss, damage, delay, or injury to any traveler, travel companions or group member. Unless the term “guaranteed” is specifically written on the ticket, invoice or reservation itinerary. L.P. Pilgrimages Ltd does not guarantee any supplier’s rates, bookings or reservations. L.P. Pilgrimages Ltd shall not be responsible for any injuries, damages, or losses caused to any traveler in connection with terrorist activities, social or labor unrest mechanical or construction difficulties, diseases, local laws, climatic conditions,abnormal conditions or developments, or any other actions omissions, or conditions outside of L.P. Pilgrimages control. By embarking upon the trip, the traveler voluntarily assumes all risks involved with such travel, whether expected or unexpected.
Traveler is hereby warned of such risks and is advised to obtain appropriate insurance coverage against them. Retention of tickets, reservations or bookings after issuance shall constitute consent to the above terms and conditions and an agreement on the traveler’s part so convey the contents of this declaimer to your travel companions and group members. I/we agree to indemnify the Organizer for any costs